🚀 Projects

Complete project management from idea to deployment.

Overview

The Projects module supports the entire lifecycle of your projects:

• Planning - Define scope, milestones, budget
• Active - Development with time tracking
• Review - Client approval, testing
• Completed - Final billing, archiving

Project Views

Kanban View

┌──────────┬──────────┬──────────┬──────────┬──────────┬─────────┐
│ Planning │ Active   │ Paused   │ Review   │ Completed│ Archive │
├──────────┼──────────┼──────────┼──────────┼──────────┼─────────┤
│ ┌──────┐ │ ┌──────┐ │          │ ┌──────┐ │ ┌──────┐ │         │
│ │NewApp│ │ │SnipS │ │          │ │LinkV │ │ │OldPr │ │         │
│ └──────┘ │ │ v2.0 │ │          │ └──────┘ │ └──────┘ │         │
│          │ └──────┘ │          │          │          │         │
│          │ ┌──────┐ │          │          │          │         │
│          │ │PicknD│ │          │          │          │         │
│          │ └──────┘ │          │          │          │         │
└──────────┴──────────┴──────────┴──────────┴──────────┴─────────┘

List View

┌─────────────────────────────────────────────────────────────────┐
│ Project              │ Status    │ Progress │ Deadline │ Client │
├──────────────────────┼───────────┼──────────┼──────────┼────────┤
│ SnipScheduler v2.0   │ 🟢 Active │ 80%      │ Dec 15   │ -      │
│ PicknDine Redesign   │ 🟢 Active │ 30%      │ Jan 31   │ Intern │
│ Client Website ABC   │ 🟡 Review │ 95%      │ Dec 01   │ ABC    │
└─────────────────────────────────────────────────────────────────┘

Calendar View

┌─────────────────────────────────────────────────────────────────┐
│ December 2025                                                   │
├─────┬─────┬─────┬─────┬─────┬─────┬─────────────────────────────┤
│ Mon │ Tue │ Wed │ Thu │ Fri │ Sat │ Sun                         │
├─────┼─────┼─────┼─────┼─────┼─────┼─────────────────────────────┤
│  1  │  2  │  3  │  4  │  5  │  6  │  7                          │
│ 🔴  │     │     │     │     │     │                             │
├─────┼─────┼─────┼─────┼─────┼─────┼─────────────────────────────┤
│ 15  │ 16  │ 17  │ 18  │ 19  │ 20  │ 21                          │
│ 🟡  │     │     │     │     │     │                             │
└─────┴─────┴─────┴─────┴─────┴─────┴─────────────────────────────┘

🔴 = Deadline  🟡 = Milestone

Create Project

Project Data

Project:
  name: "SnipScheduler v2.0"
  status: active  # planning, active, paused, review, completed, archived
  client: null    # Optional - Link to CRM

  dates:
    created: 2025-10-01
    started: 2025-10-15
    deadline: 2025-12-15
    completed: null

  budget:
    estimated_hours: 200
    actual_hours: 160
    hourly_rate: 120
    budget: 24000
    actual_revenue: 19200

  progress: 80

  tech_stack:
    - Rails 8
    - PostgreSQL
    - Hotwire
    - Tailwind

  links:
    gitlab: "https://gitlab.baniobits.work/snipscheduler"
    staging: "https://staging.snipscheduler.ch"
    production: "https://app.snipscheduler.ch"

  milestones: []
  tasks: []
  time_entries: []

Milestones

┌─────────────────────────────────────────────────────────────────┐
│ 🎯 Milestones - SnipScheduler v2.0                              │
├─────────────────────────────────────────────────────────────────┤
│                                                                 │
│ ✅ M1: Database Migration     │ Oct 31   │ Completed           │
│ ✅ M2: Core API               │ Nov 15   │ Completed           │
│ 🟢 M3: Frontend Redesign      │ Nov 30   │ In Progress (80%)   │
│ ⬜ M4: Testing & QA           │ Dec 10   │ Not Started         │
│ ⬜ M5: Production Release     │ Dec 15   │ Not Started         │
│                                                                 │
│ Progress: ████████░░ 60%                                       │
└─────────────────────────────────────────────────────────────────┘

Create Milestone

1. Open project
2. Tab “Milestones”
3. [+ Milestone]
4. Enter name, deadline, estimated hours

Time Tracking

┌─────────────────────────────────────────────────────────────────┐
│ ⏱️ Time Tracking - SnipScheduler v2.0                           │
├─────────────────────────────────────────────────────────────────┤
│                                                                 │
│ This Week:                                                      │
│ ├── Mon: 6.5h  │ Feature X Development                         │
│ ├── Tue: 4.0h  │ Bug Fixes, Code Review                        │
│ ├── Wed: 8.0h  │ Deep Work - API Redesign                      │
│ ├── Thu: 2.5h  │ Client Meeting, Documentation                 │
│ └── Fri: 5.0h  │ Testing                                       │
│                                                                 │
│ Total This Week: 26.0h                                          │
│ Total Project:   160.0h / 200h estimated                        │
│                                                                 │
│ [▶️ Start Timer] [+ Manual Entry]                                │
└─────────────────────────────────────────────────────────────────┘

Project Profitability

┌─────────────────────────────────────────────────────────────────┐
│ 💰 Profitability Analysis                                       │
├─────────────────────────────────────────────────────────────────┤
│                                                                 │
│ Budget:           CHF 24,000                                    │
│ Actual Revenue:   CHF 19,200 (billed so far)                    │
│ Remaining:        CHF 4,800                                     │
│                                                                 │
│ Estimated Hours:  200h                                          │
│ Actual Hours:     160h                                          │
│ Remaining:        40h                                           │
│                                                                 │
│ Effective Rate:   CHF 120/h (on track)                          │
│ Profitability:    🟢 Healthy                                    │
│                                                                 │
│ Time vs. Budget:                                                │
│ [████████████████░░░░] 80% time used                            │
│ [████████████████░░░░] 80% budget used                          │
│                                                                 │
└─────────────────────────────────────────────────────────────────┘

Deployment Tracking

Deployments:
  - environment: staging
    url: "https://staging.snipscheduler.ch"
    last_deployed: "2025-11-29 14:32"
    status: healthy
    version: "2.0.0-beta.3"

  - environment: production
    url: "https://app.snipscheduler.ch"
    last_deployed: "2025-11-15 10:00"
    status: healthy
    version: "1.9.5"

Status Workflow

stateDiagram-v2
    [*] --> Planning
    Planning --> Active
    Active --> Paused
    Paused --> Active
    Active --> Review
    Review --> Active
    Review --> Completed
    Completed --> Archived

Keyboard Shortcuts

Integrations

GitLab

Project → Settings → Integrations → GitLab

Repository URL: gitlab.com/username/project

• Auto-link commits
• Sync issues
• Track deployments

Best Practices

Project Setup

1. Define scope clearly - What’s in, what’s not
2. Set milestones - Max 5-7 per project
3. Realistic budget - Plan 20% buffer

During Development

1. Always log time - Don’t estimate later
2. Keep status current - Update immediately on change
3. Document blockers - For later reviews

Project Completion

1. Final invoice - Check all time entries
2. Lessons learned - What went well/poorly
3. Archive - Archive after 30 days

Related Modules

Workflows

• Starting a New Project - Complete setup

Denly - 2026