π Starting a New Project
Learn how to set up a new project in Denly from the first idea to productive work.
The Scenario
Meet Stefan: Stefan just landed a new contract. FitnessCo AG needs a mobile-optimized landing page for their new fitness app. Budget: 30 hours, Deadline: 3 weeks.
Letβs set up the project together in Denly.
Prerequisites
- Denly account active
- Client data available (optional)
- Scope roughly defined
The Journey
graph LR
A[π₯ Create Client] --> B[π Create Project]
B --> C[π― Define Milestones]
C --> D[β
First Tasks]
D --> E[β±οΈ Time Planning]
E --> F[π» Let's Go!]
π₯ Step 1: Create Client (optional)
If itβs a new customer, we create them first.
Create Client
Keyboard: G C (Go to Clients) β Ctrl+N (New Client)
Fill Out Form
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β π€ New Client β
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β β
β Company: [ FitnessCo AG ] β
β Contact Person: [ Sarah Mueller ] β
β Email: [ sarah@fitnessco.ch ] β
β Phone: [ +41 79 999 88 77 ] β
β Website: [ https://fitnessco.ch ] β
β β
β Status: [βΌ Qualified ] β
β Industry: [βΌ Health & Fitness ] β
β Hourly Rate: [ 150 ] CHF β
β β
β Notes: β
β βββββββββββββββββββββββββββββββββββββββββββββββββββββββββββββββ β
β β First contact via LinkedIn. Interested in landing page β β
β β for new "FitTrack Pro" app. Budget: 30h. Deadline: 3 wks. β β
β βββββββββββββββββββββββββββββββββββββββββββββββββββββββββββββββ β
β β
β [Cancel] [β Save] β
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Result
β
Client created: FitnessCo AG
Status: π₯ Qualified
Next Step: Create proposal
π Step 2: Create Project
Now we create the actual project.
Open Project Dialog
Keyboard: Ctrl+P (New Project)
Enter Basic Data
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β π New Project β
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β β
β Name: [ FitTrack Pro Landing Page ] β
β β
β Description: β
β βββββββββββββββββββββββββββββββββββββββββββββββββββββββββββββββ β
β β Mobile-optimized landing page for the new FitTrack Pro β β
β β fitness app. Conversion-focused with app store links. β β
β βββββββββββββββββββββββββββββββββββββββββββββββββββββββββββββββ β
β β
β Client: [βΌ FitnessCo AG ] β
β Status: [βΌ Planning ] β
β β
β Deadline: [ Dec 24, 2025 ] π
β
β Estimated hrs: [ 30 ] β
β Hourly Rate: [ 150 ] CHF (from client) β
β β
β Focus Area: [βΌ client_work ] β
β β
β Tags: [ landing-page, mobile, fitness ] β
β β
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Budget Overview
Denly calculates automatically:
π° Budget Overview
Estimated Hours: 30h
Hourly Rate: CHF 150
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Project Budget: CHF 4,500
Result
β
Project created: FitTrack Pro Landing Page
Status: π Planning
Deadline: Dec 24, 2025
Budget: CHF 4,500
π― Step 3: Define Milestones
We structure the project into logical phases.
Open Milestone View
Project β Tab "Milestones" β [+ Milestone]
Create Milestones
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β π― Milestones - FitTrack Pro Landing Page β
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β β
β M1: Design & Concept β
β βββ Deadline: Dec 10, 2025 β
β βββ Effort: 8h β
β βββ Tasks: Wireframes, Moodboard, Feedback β
β β
β M2: Development β
β βββ Deadline: Dec 18, 2025 β
β βββ Effort: 16h β
β βββ Tasks: HTML/CSS, Responsive, Animations β
β β
β M3: Testing & Launch β
β βββ Deadline: Dec 24, 2025 β
β βββ Effort: 6h β
β βββ Tasks: Cross-Browser, Performance, Deployment β
β β
β [+ Add Milestone] β
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Visualization
Timeline:
Dec 3 ββββββββββββββββββββββββββββββββββββββββββββ Dec 24
β β β
β M1: Design β M2: Development β M3: Launch
β (8h) β (16h) β (6h)
βββββββββββDec 10ββ΄ββββββββββDec 18βββββ΄ββDec 24
β Step 4: Create First Tasks
Now we fill the milestones with concrete tasks.
Open Task Board
Project β Tab "Tasks" β [+ Quick Add]
Tasks for M1: Design & Concept
Keyboard: Ctrl+N (repeated)
Milestone: M1 - Design & Concept
β
Tasks created:
1. [ ] Client Briefing (1h)
2. [ ] Competitor Analysis (1h)
3. [ ] Create Wireframes (3h)
4. [ ] Moodboard & Color Scheme (1h)
5. [ ] Design Review with Client (2h)
Tasks for M2: Development
Milestone: M2 - Development
β
Tasks created:
1. [ ] Project Setup (Rails/Tailwind) (1h)
2. [ ] Header & Hero Section (3h)
3. [ ] Features Section (3h)
4. [ ] Testimonials (2h)
5. [ ] Pricing & CTA (2h)
6. [ ] Footer & Legal (1h)
7. [ ] Responsive Optimization (2h)
8. [ ] Animations (2h)
Tasks for M3: Testing & Launch
Milestone: M3 - Testing & Launch
β
Tasks created:
1. [ ] Cross-Browser Testing (2h)
2. [ ] Performance Optimization (1h)
3. [ ] SEO Basics (1h)
4. [ ] Deployment Setup (1h)
5. [ ] Go-Live + Handover (1h)
Kanban View
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β Backlog β To Do β Doing β Done β
ββββββββββββΌβββββββββββΌβββββββββββΌβββββββββββ€
β ββββββββ β β β β
β βBrief.β β β β β
β ββββββββ β β β β
β ββββββββ β β β β
β βAnalysβ β β β β
β ββββββββ β β β β
β ββββββββ β β β β
β βWirefrβ β β β β
β ββββββββ β β β β
β ... β β β β
ββββββββββββ΄βββββββββββ΄βββββββββββ΄βββββββββββ
Total: 15 Tasks | 30h estimated
β±οΈ Step 5: Time Planning
We plan when weβll work on the project.
Weekly Planning
Based on the milestones:
Week 1 (Dec 3-10): Design & Concept
βββ Mon: Briefing (1h)
βββ Tue: Competitor Analysis (1h)
βββ Wed-Thu: Wireframes (3h)
βββ Fri: Moodboard (1h)
βββ Mon: Design Review (2h)
Week 2 (Dec 11-18): Development
βββ Mon: Setup + Header (4h)
βββ Tue: Features Section (3h)
βββ Wed: Testimonials + Pricing (4h)
βββ Thu: Footer + Responsive (3h)
βββ Fri: Animations (2h)
Week 3 (Dec 19-24): Testing & Launch
βββ Mon: Cross-Browser (2h)
βββ Tue: Performance + SEO (2h)
βββ Tue/Wed: Deployment + Go-Live (2h)
Plan Time Blocks in Aurora
π
Monday, December 3
Time Blocks:
βββ 09:00-10:00: FitTrack - Briefing Call
βββ 14:00-15:00: FitTrack - Process Notes
βββ ...
π» Step 6: Letβs Go!
The project is ready. Time for the first task!
Start First Task
1. Open Task "Client Briefing"
2. Start Timer: Ctrl+T
3. Status β "In Progress"
After the Briefing
Complete Task:
β
Client Briefing
Time logged: 1h 15m
Notes: "Focus on conversion. Hero should show app screenshots.
Colors: Green/White. Target: 25-45, fitness-oriented."
Status: Completed
First Progress
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β π FitTrack Pro Landing Page β
βββββββββββββββββββββββββββββββββββββββββββββββββββββββββββββββββββ€
β β
β Progress: ββββββββββ 3% β
β β
β Milestones: β
β βββ π’ M1: Design & Concept (1/5 Tasks) β
β βββ β¬ M2: Development (0/8 Tasks) β
β βββ β¬ M3: Testing & Launch (0/5 Tasks) β
β β
β Time: β
β βββ Logged: 1h 15m β
β βββ Budget: 30h β
β βββ Remaining: 28h 45m β
β β
β π° Revenue: β
β βββ 1.25h Γ CHF 150 = CHF 187.50 β
β β
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Project Dashboard
After setup, the project dashboard looks like this:
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β π FitTrack Pro Landing Page Status: Active β
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β β
β π
Timeline π° Budget β
β βββ Start: Dec 3, 2025 βββ Total: CHF 4,500 β
β βββ Deadline: Dec 24, 2025 βββ Earned: CHF 187.50 β
β βββ Days Left: 21 βββ Remaining: CHF 4,312.50 β
β β
β π― Milestones π Links β
β βββ M1: Design (8h) βββ GitLab: [Repository] β
β βββ M2: Development (16h) βββ Staging: [Preview] β
β βββ M3: Launch (6h) βββ Figma: [Designs] β
β β
β π₯ Client π Progress β
β βββ FitnessCo AG βββ 3% βββββββββββββββββ β
β β
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Checklist
Project Successfully Set Up
- Client created (FitnessCo AG)
- Project created with budget
- 3 Milestones defined
- 15 Tasks created
- Time planning done
- First task completed
- Time logged
Pro Tips
1. Use Templates
For recurring project types (landing pages, websites), you can create templates.
2. Link GitLab
Project β Settings β Integrations β GitLab
Repository URL: gitlab.com/username/fittrack-landing
3. Create Offer
Before project start, create a formal proposal:
Finance β Offers β [+ New Offer]
Client: FitnessCo AG
Project: FitTrack Pro Landing Page
Amount: CHF 4,500
β Export as PDF
β Send via Email
4. Plan First Invoice
Billing Model:
βββ 50% at Project Start: CHF 2,250
βββ 50% at Go-Live: CHF 2,250
Next Steps
- A Day with Denly - Daily work on the project
- Invoice Client Project - Create invoice
- Projects in Detail - All project features
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Denly - 2026